Ballot to determine whether to convene an Extraordinary Congress

The Universal Postal Union stands at a critical juncture owing to a series of financial and institutional challenges.

In particular, on 17 October 2018, the Government of the United States of America officially notified the UPU of its intent to withdraw from the organization. In doing so, it identified its main concern as being terminal dues (TD) remuneration for E-format letter-post items. Some other member countries have also expressed similar concerns.

In response, the Postal Operations Council (POC) developed three options for amending the relevant provisions of the UPU Convention and its Regulations concerning E-format letter-post item rates before the 2020 Congress. These were presented to the CA at its 2019.1 session in April 2019, and on 11 April 2019, the CA agreed to submit to UPU member countries all three options for a possible revision of E-format letter-post item rates before the end of this Congress cycle.

The CA also decided, by consensus, to seek the approval of UPU member countries for convening an Extraordinary Congress in Geneva on 24 and 25 September 2019, to discuss this matter. If the convening of an Extraordinary Congress is approved, UPU member countries will be asked to make decisions, inter alia, on the amendments to the UPU Acts relating to the three options submitted by the CA.

It must be emphasized that these decisions will be greatly facilitated if plenipotentiaries of UPU member countries are able to gather in plenary fashion to discuss the best way forward in order to keep the Union relevant and sustainable.

In this context, all UPU member countries are requested to vote on whether to convene a third Extraordinary Congress by means of a postal ballot as soon as possible, but no later than 15 May 2019.

It is imperative for the governmental authorities of UPU member countries to complete and return the ballot by the stipulated deadline, and we kindly seek their urgent and careful attention to this matter.

The UPU International Bureau will inform all member countries in due course of the result of this consultation.


How to complete the postal ballot.


This ballot must be duly completed by the relevant governmental authority and returned by post no later than 15 May 2019. A scanned copy of the completed ballot must also be sent by email to the UPU International Bureau.