ICS2 Release 3 Implementation Webinar

ICS2 Release 3 implementation – Updates, derogations and lessons learnt
 

• Format: Online on Zoom / Register here
• Language: English only
• Date and time: Tuesday, 4 December 2025, 13.00–14.30 CET (UTC+1)

Following the formal implementation of ICS2 Release 3 on 1 September 2025, the European Commission has granted temporary derogations to certain member states, creating a complex and varied compliance landscape up until the end of 2025.

This webinar is designed to guide UPU members through this transitional period, specifically for those that use surface transportation to ICS2 countries. We will clarify the Commission’s latest guidance on derogations, which differs by member state and system (ICS2, NCTS P5/P6).

Discussions will focus on helping Posts understand their specific obligations when sending goods to different European Union countries, how to prepare for the full termination of all derogations, and ensuring business continuity. This session is essential for all Posts to navigate the remaining challenges and achieve full compliance seamlessly.

Programme

Opening remarks

• UPU International Bureau

Operational readiness and key considerations

• Mr Ian Wilkinson, Head of Postal Policy, Royal Mail

ICS2 Release 3 – Regulatory update and roadmap

• Ms Renata Pauliukaityte, Manager, ICS2 Business Transformation, European Commission

Evolving IPS for ICS2 compliance: Data exchange with surface carriers using the IPS solution

• Mr Paolo Politi, Senior Technical Account Manager, Mail Products and Services, UPU International Bureau

Supporting ENS filing for carriers through IT tool: IPC update on IT solution and configuration requirements for F40 filing

• Mr Jörgen Van Mook, Head of Network Management and Innovation, International Post Corporation

Member experience and lessons learnt – Preparing for the final deadline

• Ms Nataša Ćujić, Head of Office for Transport Service, Post of Serbia

• Ms Gordana Karanović, Head of International Postal Operations, BiH – Poste Srpske

• Ms Manlin Yang, Deputy Director of International Network Division, China Post

Answers to questions

Closing remarks

• UPU International Bureau and Mr Ian Wilkinson

Note: During the meeting, participants can input their questions into the chat interface of the Zoom meeting. During or after the meeting, the IB will collect the answers to the questions and provide feedback to the members that raised them.